NOTICE IS HEREBY GIVEN that the 8th Annual General Meeting (AGM) of the Bumblebee Conservation Trust will be held on Saturday 29 November 2014 at the Royal Botanic Gardens, Edinburgh.
We will be holding a Members’ Day at the same time as our AGM and would be delighted if our members could join us. The programme will consist of the AGM followed by a series of staff talks, as well as keynote presentations by the multi-award-winning journalist Simon Barnes and the RBGE’s Director of Science, Professor Pete Hollingsworth.
Please click here to view the Programme.
Voting will be conducted in advance of the AGM by proxy vote. You are entitled to vote even if you are not attending the AGM. Please read the information detailed in the Voting section below.
There is no cost for this event, but you must be a fully paid up member to attend.
Places are limited so if you would like to attend, please fill in this online booking form: http://bit.ly/BBCT-AGM-Nov14.
Please note you will need your membership number to complete this form. If you do not know your member number, please contact us (email@example.com; 01786 466 897). You may bring a guest with you on the day - please see the booking form to register your guest’s place. Unless your guest is also a member, they will not be eligible to vote.
If you have any difficulty with the online booking form, please email firstname.lastname@example.org or call 01786 466 897.
GETTING TO THE VENUE
The Royal Botanic Garden Edinburgh is situated at Inverleith, one mile north of the city centre. The AGM & Members’ Day will be held in the Lecture Theatre, which is part of the Administration Buildings.
Please use the entrance on Inverleith Row.
On-street parking is free at weekends.
PUBLIC TRANSPORT FROM THE CITY CENTRE
Lothian Buses numbers: 8, 23 & 27
For more bus information visit http://lothianbuses.com.
MEMBER RESOLUTIONS & VOTING REGULATIONS
The voting regulations are laid out in full in the BBCT Memorandum and Articles of Association.
Only fully paid-up members of the Trust are entitled to vote on the resolutions that will be passed at the AGM (Article 16).
Any organisation that is a member of the Charity may nominate a person to act as their representative at the meeting and will be entitled to one vote (Article 18).
If you wish to propose the appointment of a Director to the Board other than those standing for re-election, you must submit a notice to the Trust - by the deadline below - which includes your signature, your membership number and the signature of the person who is to be proposed.
If you wish to propose a resolution, or the addition of any other business under Agenda Item 6 of the Programme, you must give notice to the Trust by the deadline of 17:00 hrs on Friday 14 November 2014.
All notices must be submitted to:
Jen McLean, Administrator
Post: Bumblebee Conservation Trust, University of Stirling, Stirling, FK9 4LA
Telephone: 01786 467 820
Voting will be conducted in advance of the AGM in order for all votes to be verified as correct. This is known as a proxy vote, which means you do not have to attend the AGM to vote. The proxy vote will direct the Chair how to vote on your behalf against each resolution.
There will be no votes cast on the day of the AGM; please see below for the Proxy Voting Form.
Resolution 1: Approval of the minutes of the 7th Annual General Meeting held on 27 Nov 2013 (click here to view).
Resolution 2: Approval of the Trustees’ Annual Report and Accounts for year ended 31 March 2014 (click here to view).
Resolution 3: The Board proposes that Johnston Carmichael LLP of Suite A3, Stirling Agricultural Centre, Stirling, FK9 4RN is appointed Auditor to the Board for 2014-15.
Resolution 4: The Board proposes that Professor Michael Usher be re-elected.
Resolution 5: The Board proposes that Jane Dalgleish be re-elected.
Resolution 6: The Board proposes that Peter Farr be re-elected.
Resolution 7: The Board proposes that Professor Michael Usher be re-elected as Chair of the Board.
Resolution 8: The Board proposes that Jane Dalgleish be re-elected as Vice-Chair of the Board.
Member Resolutions: There are no member resolutions to propose.
CASTING YOUR VOTE
Voting will be open from 09:00 Monday 17 November until 17:00 Wednesday 26 November 2014.
Between these dates you can cast your vote by completing an online form (click here) or request a postal vote by sending a stamped self-addressed envelope to:
Bumblebee Conservation Trust
University of Stirling
Stirling FK9 4LA
The results of the proxy votes will be declared during the AGM and recorded in the minutes, and will include the total number of votes cast for or against the resolutions as well as the number of abstaining votes. The results will also indicate whether a resolution has been carried or not.