NOTICE IS HEREBY GIVEN that the 8th Annual General Meeting (AGM) of the Bumblebee Conservation Trust will be held on Saturday 29 November 2014 at the Royal Botanic Gardens, Edinburgh.
We will be holding a Members’ Day at the same time as our AGM and would be delighted if our members could join us. The programme will consist of the AGM followed by a series of staff talks, as well as keynote presentations by the multi-award-winning journalist Simon Barnes and the RBGE’s Director of Science, Professor Pete Hollingsworth.
Please click here to view the Programme.
TO BOOK YOUR PLACE
Places are limited so if you would like to attend, please fill in this online booking form: http://bit.ly/BBCT-AGM-Nov14.
Alternatively please email firstname.lastname@example.org or call 01786 466 897.
You may bring a guest with you on the day - please see the booking form to register your guest’s place. Unless your guest is also a member, they will not be eligible to vote.
GETTING TO THE VENUE
The Royal Botanic Garden Edinburgh is situated at Inverleith, one mile north of the city centre. The AGM & Members’ Day will be held in the Lecture Theatre, which is part of the Administration Buildings.
Please use the entrance on Inverleith Row. View larger map.
On-street parking is free at weekends.
PUBLIC TRANSPORT FROM THE CITY CENTRE
Lothian Buses numbers: 8, 23 & 27
For more bus information visit http://lothianbuses.com.
The voting regulations are laid out in full in the BBCT Memorandum and Articles of Association.
Only fully paid-up members of the Trust are entitled to vote on the resolutions that will be passed at the AGM (Article 16).
Any organisation that is a member of the Charity may nominate a person to act as their representative at the meeting and will be entitled to one vote (Article 18).
If you wish to propose the appointment of a Director to the Board other than those standing for re-election, you must submit a notice to the Trust - by the deadline below - which includes your signature, your membership number and the signature of the person who is to be proposed.
If you wish to propose a resolution, or the addition of any other business under Agenda Item 6 of the Programme, you must give notice to the Trust by the deadline of 17:00 hrs on Friday 14 November 2014.
All notices must be submitted to:
Jen McLean, Administrator
Post: Bumblebee Conservation Trust, University of Stirling, Stirling, FK9 4LA
Telephone: 01786 467 820
Voting will be conducted in advance of the AGM in order for all votes to be verified as correct. This is known as a proxy vote, which means you do not have to attend the AGM to vote. The proxy form will direct the Chair how to vote on your behalf against each resolution. The list of resolutions will be published once voting opens (see below for details).
CASTING YOUR VOTE
Voting will be open from 09:00 Monday 17 November until 17:00 Wednesday 26 November 2014.
Between these dates you can cast your vote by completing an online form (link available between 17-26 November) or request a postal vote by sending a stamped self-addressed envelope to:
Bumblebee Conservation Trust
University of Stirling
Stirling FK9 4LA
The results of the proxy votes will be declared during the AGM and recorded in the minutes, and will include the total number of votes cast for or against the resolutions as well as the number of abstaining votes. The results will also indicate whether a resolution has been carried or not.